To import your records from the old version of SESP into the new version:

PART 1 1.  Open the old version of SESP, go to the Student Profile and confirm that ALL records have a unique Student ID located in the Student Profile. * Records must have a Student ID prior to importing.
2.  Open the old version, while in the Main Navigator select "Export Records".
3. In the section (located in the lower right hand corner) “Export to Backup or Upgrade,” click “Export”-  This will automatically select ALL of the student records and walk you through saving the data file to the desktop. 
4.  Call your exported file "data" and save it to the DESKTOP.
5.  Now quit/exit the SESP program. 

PART 2
1.  Install and open the new SESP v__ (20__-__)  
2.  When you open the program for the first time, it will prompt you to register the program and set the preferences.
3.  After you have set the preferences, select "Import Records" located in the “Main navigator”.
4.  Use the Navigation Window to locate your exported file "data" which should be located on the desktop.
5.  Double click on the file and the records should be automatically imported. 

PART 3

1. Verify that the data had imported correctly by going to the Management List.
2. If okay then throw away the old SESP folder.

• SESP Starter
   

  • Use the Arrow Buttons to scroll through the students' records. To find a student, click the "Find Student" button and type in a few letters of the student's first or last name; THEN PRESS RETURN/ENTER. When you use the Find Student button only that student's record will be available; ALL OTHER STUDENTS WILL BE "OMITTED." To retrieve the rest of the students click the "FIND ALL" button.
  • When creating a new record, go to "Student Profile" and fill in the fields. Simply filling out the information in the "Student Profile" provides the program and forms with about 1/3 of the data needed.
  • Editable Fields: When the user clicks on a field with a menu that can be edited, it will list possible selections, but then the very last selection says "Edit"; by selecting edit the user can add, delete, or change any or all possible selections. User can also use "cut & paste" to rearrange the order of the selections to put the ones you use more frequently at the top.
  • Use the Export command to create a condensed file containing only the data. This can by interchanged between Mac and PC versions (sounds are not transferable between Mac and PC, everything else is transferable), and it can also be transferred by floppy disk or email.
  • A blue "?" contains information and instructions about how to fill out the form.
  • The default password is "IEP". To change the password click the Change Password button, type in the old password, then type in the new password. WRITE DOWN PASSWORD AND PUT IT IN A SAFE PLACE. If you lost your password email EPS, Inc. at assistance@spedtech-eps.com.
  • Adding pictures or voice to the Student Profile. To add a picture of a student onto the Profile simply copy and paste it onto the picture plate. Before copying the picture convert the picture into a .jpg or .tiff file, reduce the picture size to approximately that of the picture plate, and reduce the picture to 72 dpi. To record a voice sample of the student, click the Voice Button located in the upper right hand corner of the student's picture. A record button will appear. Press record and have the student speak, then press Save. To play double click the speaker button.- Red sideways arrows on Progress Report and Student Profile allow you to scroll through records.
  • Red sideways arrows on Progress Report and Student Profile allow you to scroll through records.
• Navigators (Navigators connect the user to the appropriate forms.)
   

  The user can connect to the various navigators by clicking on the desired button in the Main Navigator. By choosing "S.E.S.P. Menu" on the menu bar, the user can short cut to the desired navigator.

  • Main Navigator: Connects the user to all of the other navigators; the Data Spreadsheet form (allows the user to reorganize all students by push button sort commands); Export/Import data; Create New Record and Delete Record; and Change Password. The Main Navigator also contains the Message Box which communicates to the user about compliance issues and reminds the user of approaching IEP, Triennial, review or meeting dates.
  • IEP Navigator: Connects the user to IEP forms; IEP Meeting Agenda; Behavior Plans; and the Compliance Checklist.
  • Annual/Triennial Report Navigator: This navigator allows the user the option of developing Annual or Triennial reports.
  • Data Navigator: The Data Navigator contains forms related to data collecting. These forms include: weekly data record forms; Quarterly Progress Report; Curriculum Adaptation Form; Language Sample; Discipline Referral Center and discipline referral forms; and Student Activity Log which automatically logs what forms the user has printed about the students, records when Assessment Plans where sent/received, and lists the date, time, place and people who where invited at a meeting regarding the student.
  • IEP Navigator: Communication Navigator: This is where the user inputs the date and time of arranged meetings and the date when Assessment Plan was received. The data is used to communicate to the user of approaching deadlines. This navigator also allows the user to access forms related to connecting with parents and other professionals. Forms include: Assessment Plan; Notice of Meeting to Parents Form; Parent Contact Form; Referral Form; Transition To Adult Living Form; and Notice of Meeting to Related Professionals.
• Downloading FAQ
   

  When I click on the download Icon, it asks me to Save or Open the file, what do I do?

  You want to Save the file to your desktop. Do not Open the file from the website.

  When double-clicking on SESP_Installer, why do I get asked for an encryption password?

  The download has failed. Go back to the download page and this time, right click on the download Icon and select 'Save Target As' to save the file.

  The download seemed 'too quick', it didn't look like it actually saved anything.

  Does the installer work? If yes, great you have a great Internet connection. If no, then you need to download the file again, using the 'right-click' method and select the 'Save Target As'to save the file.

  I downloaded the file but now I cant find it. Where did it go??

  When downloading, make sure to browse to the Desktop before you click save. When the window to save the file came up, your browser was asking you where to save it. Most likely it first wants to put the file in the same place you last saved something. Try looking in your documents folder or your downloads folder.

  PC: Go to the start menu and search for SESP_Installer, or
  Mac: Go to the file menu and select find for SESP_Installer.

• Installing SESP
   

  1) after fully downloaded, double click the "SESP_Installer" icon to install
  2) Click ‘OK’ to Save to the desktop.  When complete click ‘OK’ or “Quit”
  3) after installed, put the "SESP_Installer" icon into the trash (IMPORTANT)
  4) open the SESP folder, locate the application icon SESP v__ (200_-__)  

  After installation set preferences:

  1. Go to Edit on the menu bar, select "preferences" and slide the cursor to Application. You will see a check box labeled "enable drag and drop; check the box.
  2. Now, go to Edit on your menu bar, select "Spelling" and slide cursor to "Select Dictionary". The dictionary you select is called "Usenglish" and is located in the System folder which is in the SESP folder. Once you select "Usenglish" press the select button, then press done.
• Installation Directions For Mac Users
   

  Installing SESP Stand-Alone

  1) after fully downloaded, double click the "SESP_Installer" icon to install
  2) Click ‘OK’ to Save to the desktop.  When complete click ‘OK’ or “Quit”
  3) after installed, put the "SESP_Installer" icon into the trash (IMPORTANT)
  4) open the SESP folder, locate the application icon SESP v__ (200_-__)  

  Notes

  • Make sure your system Calendar & Clock are correct.
  • DO NOT CHANGE ANY OF THE FILE NAMES (very important!)
  • It is recommended that a shortcut is created using the yellow file cabinet icon and placed on the desktop.
    Then drop the S.E.S.P. Folder someplace into the hard drive.